TRAVERSE Global v11.1

Create ACH File

Use the Create ACH File function to output a NACHA-compliant ASCII file containing direct debit payment information for transfer to the bank. The ACH (Automated Clearing House) file contains all the direct debit transaction information for your customers. After you create the ACH file, submit it to your company’s bank.

The cash receipts entered using a direct debit payment type and posted will be the only cash receipts that will be output to this ACH file.

You must post cash receipts before you will be able to create the ACH file for the direct debit cash receipts entered.

  1. Select the bank ID through which the ACH file will be processed from the Bank Account ID field.
    Note: The Batch Number displays and increments if you generate more than one ACH file in a day. The Number of Payments and Total Payments fields display the appropriate information to be included in the ACH file.
  2. Select the file format for the ACH file from the File Format field. You can select one of the standard formats or make your own custom format using the Export Layout Definition function in System Manager.
    • ADV - Automated Accounting Advice - This Standard Entry Class Code represents an optional service provided by ACH Operators that identifies automated accounting of ACH accounting information in machine-readable format to facilitate the automation of accounting information for Participating DFIs.
    • CCD - Corporate Credit or Debit - Can be used to consolidate and sweep cash funds within an entity's controlled accounts, or make/collect payments to/from other corporate entities.
    • PPD - Prearranged Payment and Deposit Entry - This is used for credit transactions such as direct deposit of payroll, pension, dividends, as well as debit transactions such as payment of utility bills, mortgages, loans and other recurring payments.

    Note: If the Exclude Batch Offset (Balancing) Record check box, in the System Manager Bank Accounts function, is selected, you must select ADV, CCD, or PPD for the file format. If the Exclude Batch Offset (Balancing) Record check box is not selected, you must select ADVO, CCDO, or PPDO for the file format.

  3. Enter a name for the file in the File Name field. TRAVERSE automatically appends your company ID to the file name. If this was set up in the bank account setup, the file name will default into the field.
  4. Enter the destination path for the file in the Save to Folder field. Note: To automatically build the path, click the Browse button and navigate to the desired path, then click OK. The Create File field displays the full path and full name of the file to be created.
  5. Enter any comments, if applicable, in the Comments field.
  6. Click a command button to
    7. Click To
    Create Create the ACH file.
    Activity Display the Activity Log to view ACH file activity.
    Reset Set all fields to their default values.