Close Jobs (Periodic Processing)

Use the Close Jobs function, under Periodic Processing, to close jobs invoiced up to a chosen date.

This process will NOT close the following:

  • Jobs that have not been invoiced
  • Jobs with any detail lines having a status of 'New'. (A job will close if there are line items with a status of 'TrxPost’ – Posted not invoiced.)
  • Jobs that contain unposted time clock entries
  • Jobs that contain unwritten material charges
  • Jobs that contain open linked purchase orders
  • Jobs that contain unposted billings
  • Jobs with the Final Billing check box not marked on the Prepare Billings screen

In other words, a job must have at least one invoice, no unposted entries, and the Final Billing check box marked in order to close it. The Activity Log will list the jobs that did not close and why.


When closing a job, if there are Labor lines or Material lines in the transaction that are posted but not billed, the following GL entries are made:

The Material WIP, Material Burden WIP, and Material Burden accounts will come from the distribution code assigned to the department selected for the job transaction.

The accounts used to post the labor reported in the Transaction Billing entry will come from the distribution code assigned to the department selected for the job transaction.

  1. If you want to post the jobs to the processing date of the transaction, mark the From Transaction check box. If you want to choose a different processing date for posting, clear the check box and select the Period and Year to which to post.
  2. Enter or select the date for which to close jobs in the Invoice Date Through field. Jobs that have been invoiced as of this date will be closed. If you do not enter a date, no jobs will be closed.

    Note: Jobs with no invoice prepared will not be included in the batch. For example: You have two job transactions that have been invoiced and are ready to be closed. One job transaction was posted to billing on 1/2/2017. The other job transaction was posted on 2/16/2017. If you enter an invoice fate through date of 1/30/2017, only the job transaction posted on 1/2/2017 will be closed.

  3. If you use multicurrency, select the Print Log Using Base Currency check box to print the log using your base, or functional, currency.

  4. Select the batches to include in the Close Jobs process. To select all batches, click the All button. To deselect all batches, click the None button.

  5. Enter any applicable comments in the Comments field.

  6. Click a command button to

    Click To
    OK Begin processing. If any jobs are in Prepare Billing status, but have not been posted yet, you will see a notification message: "The following Jobs have unposted Billings: list of Job Transaction IDs. Drop these Jobs and continue with closing?"
    If you click Yes, the system will close jobs with unposted billings. Click No to cancel closing Jobs.
    Activity View the Activity Log. If some jobs do not close, the Activity report will list what jobs did not close and why.
    Reset Set all fields to their default values.

If the batches include job transactions that are not eligible to be closed, such as No Invoice Printed or Time Clock entries, a notification window will appear with a list of job transactions that cannot be closed and the reason they cannot be closed. Click 'Yes' to drop those job transactions from the batch and continue the process.