Post Transactions

When you post transactions, the system updates job transaction history for the jobs that are being closed.

Posting job transactions creates debit and credit entries in the GL Journal.

If Service Repair interfaces with General Ledger, posting job transactions creates debit and credit entries in the GL Journal. If Service Repair does not interface with General Ledger, the journals will still appear on the log, but the Post Job Transactions function will not write to the General Ledger.

When you post material charges to a job transaction for jobs on credit, entries are made to these accounts:

The Material WIP, Material Burden WIP, and Material Burden accounts will come from the distribution code assigned to the department selected for the job transaction. The Inventory account will come from the account code assigned to the inventory item, or if the item is a System Manager Description Item, the account will come from the setup of the description item. If the item is neither an inventory item or System Manager description item, the Inventory account will come from the Accounts Receivable Business Rules, Default Inventory Account.

When you post time cards for labor time on jobs, entries are made to these accounts:

The accounts used to post the labor reported in the Time Cards entry will come from the distribution code assigned to the department selected for the job transaction.

Note: If you manually added an 'Other' line type to the job transaction, it may also be posted by the Post Transactions function.

When you post material credits to a job transaction for jobs on credit, entries are made to these accounts:

The Material WIP, Material Burden WIP, and Material Burden accounts will come from the distribution code assigned to the department selected for the job transaction. The Inventory account will come from the account code assigned to the inventory item, or if the item is a System Manager Description Item, the account will come from the setup of the description item. If the item is neither an inventory item or System Manager description item, the Inventory account will come from the Accounts Receivable Business Rules, Default Inventory Account.

  1. Before you post the transactions, ensure you have completed material charge entry, completed time card entry, printed the Material Charge Journal, and printed the Time Card Journal, then mark the Do the following, then check the box check box.

    2. Note: If you manually added an 'Other' line type to the job transaction, it may also be posted by the Post Transactions function.

  2. Mark the Post Material Charges check box to post the material charges.
  3. Mark the Post Time Cards check box to post the time cards.
  4. Select the batch or batches of job transactions you would like to post. To select all batches, click the All button. To deselect all batches, click the None button.
  5. Use the Comments field to add comments.
  6. Click a command button to
    7. Click To
    OK Run the Post Transactions function. An Audit Log will be created for posted entries.
    Activity Open the Activity Log dialog box where you can view information from previous file creation.
    Reset Set all fields to their default values.