Payment Settlement

The Payment Settlement function allows you to record any required authorization numbers and process the settlement of credit card payments. If a payment provider is configured to auto-settle transactions as they are entered, the settlement will be processed when the transaction is entered.

The Payment Settlement process uses pre-configured information to contact online payment providers to request the finalization of unsettled payments. A payment provider must be set up for this function to work. If a payment provider is not set up, all credit card payments will be settled at the time of payment receipt and will not show up on this screen.

The Payment Providers may be configured to auto-settle transactions as they are entered. When configured this way, the settlement will be processed during transaction entry. These entries will not require additional processing via the Payment Settlement function.

Payments that require settlement will appear in the list. Select the payment transactions to process by marking the check box. If a payment has already been sent to the payment provider, you cannot clear that check box.

Note: Payments that use a CC type must have an authorization code in order to be cleared in the settlement process. All other payment types will clear without entering a code. Payments without a code show up as soon as the transaction is entered in POS. If the CC provider has a feature that required an authorization code, then users must use the Payment Settlement feature to process payments. If the CC does not, or users are using a manual method, a disconnected model, then the settlement feature within Traverse is not used. If users enter a CC payment in POS without an authorization code, it will still appear in the settlement screen, but when posting it will then be processed.

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Payments that require settlement will appear in the list. Select the payment transactions to process by marking the check box. If a payment has already been sent to the payment provider, you cannot clear that check ox.

Payments approved by the online provider will be marked as Settled. The status of the payments will appear in the Message column of the grid. If any of the offline payments fail the transaction processing, the system will continue to process the rest of the offline payments. The status of those payments will be displayed in the “Message” column in the grid view.

Click a command button to: 

Click	To
Execute	Execute the settlement process.
Activity	Open the process activity window.
Reset	Set all fields to their default values.
Select All	Select all payments for processing.
Unselect All	Clear the selection of all payments for processing.