Distribution Codes

Use the Distribution Codes function to set up and maintain the distribution codes that allocate accounts for project income and costs. You need to specify accounts to use for the following seven distribution types: Income, Cost, Work In Process, Adjustments, Payroll Clearing, Fixed Fee Billings, and Overhead Contra. If Project Costing interfaces with General Ledger, the system updates these accounts with the appropriate amounts when you post transactions.

Creating a Distribution Code

1. Click the New button, on the toolbar, to open a blank record.
2. Enter a new distribution code in the Distribution Code field.
3. Enter a description for the distribution code in the Description field.
4. Select an account to which to post accrued income from the Accrued Income field. Used when posting costs to a billable non-fixed-fee project. Credit balance on the income statement in the sales account section, revenue account.
5. Select an account to post either income earned but not yet billed, or cumulative costs incurred to date for the project or phase/task from the Work In Progress field. Debit balance on the balance sheet, in the WIP, AR, asset section.
6. Select a contra account to which to post payroll transactions from the Payroll Clearing field. Credit balance on the income statement in the cost section of the income statement, variance.
7. Select an account to which to post income from the Income field. Credit balance on the income statement in the sales account section, revenue account.
8. Select an account to which to post costs from the Cost field. Debit balance on the income statement in the cost of earned income section.
9. Select an account to which to post write-ups or write-downs from the Adjustments field. Credit Balance on the income statement in the income section.
10. Select an account to which to post fixed fee billings from the Fixed Fee Billing field. Credit balance on the balance sheet.
11. Select a contra account to which to which to post overhead allocations from the Overhead Contra field. Credit balance on the income statement in the cost section of income statement, variance.
12. Select, if you interface Project Costing with General Ledger, the General Ledger accrual account from the Accrual field. This account is used to temporarily hold received amounts for purchase order items purchased for a project. When the purchase order is invoiced, the amount is reversed and posted to the cost account. Debit balance on the income statement in the cost of earned income section.
13. Select, if you interface Project Costing with General Ledger, the General Ledger excess earnings account from the Earning Excess field.
14. Select, if you interface Project Costing with General Ledger, the General Ledger excess billings account from the Billing Excess field.
15. Click the Save button on the toolbar to save your changes.

Editing a Distribution Code

1. Select a distribution code to edit from the Distribution Code field.
2. Edit the fields as necessary.
3. Click the Save button, on the toolbar, to save any changes made to the distribution code.

Deleting a Distribution Code

1. Select a distribution code to delete from the Distribution Code field.
2. Click the Delete button, on the toolbar, to delete the selected distribution code.
3. Click Yes at the "Are you sure you want to delete selected record(s)?" prompt.