Description Items

Use the Description Items function to set up items that you purchase or sell if Inventory is not installed. If Inventory is installed, use the Inventory Items and Item Location functions to set up Inventory items. You can convert description items to inventory items later using the IN SM Convert Items function.

You can select description items in transactions, but quantities are not tracked. When you select these description items in other modules, you are allowed to change the unit cost and price. These changes will not affect the costs and prices you enter here. The cost and price amounts you enter are fixed approximate costs and prices for the items.

For each item, you can specify this information

  • Item ID and description
  • Tax Class
  • Unit, unit cost, and unit price
  • GL expense, sales, COGS, and inventory accounts

Creating a Description Item

  1. Click the New button, on the toolbar, to open a blank description item record.
  2. Enter a new item ID in the Item ID field.
  3. Enter a description of the new item ID in the Description field.
    Note: If necessary, enter any additional item information in the Additional Description field.
  4. Select a tax class for the item from the Tax Class field.
  5. Enter the unit of measure for the item in the Unit field.
  6. Enter the cost per unit in the Unit Cost field.
  7. Enter the price per unit in the Unit Price field.
  8. Select the GL expense account from the Expense Account field.
  9. Select the GL sales account from the Sales Account field.
  10. Select the GL cost-of-goods-sold account from the COGS Account field.
  11. Select the GL inventory account from the Inventory Account field.
  12. Click the Save button, on the toolbar, to save the new batch code.

Editing a Description Item

  1. Select a description item to edit from the Item ID field.
  2. Edit the fields as necessary.
  3. Click the Save button, on the toolbar, to save any changes.

Deleting a Description Item

  1. Select a description item to delete from the Item ID field.
  2. Click the Delete button, on the toolbar, to delete the selected description item.
  3. Click Yes at the "Are you sure you want to delete selected record(s)?" prompt.